January 9, 2006 Unapproved Minutes

Present: Matt Cullina, Michael Chazan, Seth Price, Jonathan Bonner, Brian
Jepson, John Scott, Sam Seidel, Richard Welch, Stacey Jordan, Kipp Bradford, Manny Vales

STAFF: Shawn Wallace, Lucie Searle

1) Call to order and Welcome, 6:06

2) Approval of the Minutes

  MOTIONED: Seth
  SECONDED: Jonathan
  SO MOVED

3) Financial Report (Shawn)

  Shawn shared a quick YTD actual vs. budget with us.
  We are about $19k unfavorable to budget
    * $3k shortfall in rentals (have not billed Taqueria for December)

    * Short in fundraising  ($3.5K).

    * Over in grants, but some of the money has been backed out as 
      restricted income because we are fiscal agents for that grant.

    * Program shortfall ($13K). We've been more generous to artists,
      but we see the cafe as making up for this.

    * This shortfall is budget vs. actual, but it still has an impact on 
      our ability to accomplish everything we want to. So we need to make
      it up by June.

    * Shawn feels that fundraising/membership is on track to make this
      up, but we do need to be aggressive with our membership drive.

    * Matt and Seth raised concerns about the Taqueria not serving 
      during the holidays.  Seth pointed out that they are so intertwined
      with AS220 that it hurts us. Seth would like us to approach them 
      about what it would take to get ready for next year so they don't 
      need to close while they are on vacation.

4) Dreyfus Report

  Continue to be on track for Certificate of Occupancy by March 31.

  Restaurant tenant has been working on securing his own financing.
  
  Tenant Selection
    14 residences.
    6 work studios.
    We will have a couple of open houses.
    Applications due by end of February.
    Applications available on February 1.
    Selection committees in March.
    Planning on signing leases in April.
    Same process for 115 Empire (financial need, committment to work, 
    ability to pay, ability to live in a communal space)

    The panels will consist of 4 people.
      Board member
      Community artist
      Artist from out of state
      Someone from Broad Street Studio

  Marketing Work
    Lucie passed around the work that Arley has done (this project was
    described in the previous month's minutes)

5) Capital Campaign Update

  First phase has been completed 
  
  Providence Presentation Society has given us an award for Adoptive
  Reuse/Neighborhood Revitalization (to be given on 1/18)

  The campaign is a $6 million initiative. We have completed phase 1,
  which is $2 million. The next phase will see us expanding Perishable
  into the parking lot, turning what is now the Empire St. end of
  Perishable into a gallery, and putting Perishable's entrance on Aborn
  St.  (Cuban Revolution recently opened up on that street).  
  
    Trinity is supportive of this development, but has asked for an
    elevator that can bring people up to the 2nd floor of their
    facility (Trinity owns the land, Perishable has an option on part
    of it).

    This will create a Theater District that connects PPAC, Perishable,
    and Trinity.

6) Chair report

  Steve Durkee's reception has been moved to February 2.
  Seth is hosting.
  7pm.

  Photo Lottery is April 28
  125 photos, $125 each. Looking for board involvement (sell tickets,
  buy tickets, help out).
 
    Seth asked why we don't do it every year (currently every 2
    years).

    Scott's response the last time it came up is that it's hard to
    ask artists to do this every year. Maybe we could do this with
    some other kind of art. Shawn mentioned that we talked about
    doing that with prints (around the print shop at the Dreyfus),
    and this could be something done on alternating years with the
    photo lottery.

    Seth felt that despite these limitations, we could reach higher
    for contributions from individual donors.

    Scott will come to the board in March to talk about the photo
    lottery.

  Broad Street
    A consultant group came in to analyze Broad Street, and their
    feedback was very positive and constructive.  An electronic
    version of the report will be sent out.

    Sam: Also mentioned another report on our impact/effectiveness of
    working with the young people.

  Membership
    Seth sent out a questionnaire. Membership committee has been
    meeting and looking at practices of other organizations.  Seth is
    looking for feedback before his group presents their findings.
    They will present at the next board meeting.

    We only have 150 (maybe 200) members at the moment.

7) Adjourned at 7:19pm

   MOTIONED: Michael
   SECOND: Jonathan
   SO MOVED