October 12, 2004 Unapproved Minutes

Laura, Alan, Stuart, Mary Anne, Richard, 
Bert, Robin, Shawn, Sam, Ray, Rachel

Present: Marlaine, Adam, Myron, Jonathan, Michael, Sean, Brian,
  Winsor, Steve, Clay, Patricia, Keith, Manny

Not Present: 

Guests: Alfred Butler

Staff: Lucie, Shawn, Bert

1) Steve: Call to order, 6:07

2) Approval of the Minutes:
  No minutes to approve

3) Capital Campaign Report (Lucie)

  * General Contractor on board

  * Signed and Sealed Lease w/Muldowney's

  * Need Board authorization to open up a joint account with 
    Rhode Island Historical Preservation and Heritage Commission
    MOTIONED: Sean
    SECONDED: Michael
    Motion passed

  * AS220 and Perishable made a request for $50k to BANK RI. It was
    granted, but since it was higher than usual, they will issue it as
    a 10yr loan to be forgiven. Over 10 years, AS220/Perishable will
    have to make a $5,500 payment on the $50,000. The loan will not be
    recorded, so it will not be held against AS220 in terms of
    outstanding debt. 

    Motion to authorize Bert Crenca as artistic director to execute
    that note.
    MOTIONED: Brian
    SECONDED: Sean
    Motion passed

  * AS220 has received a Purchase Option from Johnson & Wales'
    attorney for the Dreyfus Hotel:
      + $755,000 in AS-IS condition
      + Option is one year @ $5.00
      + Extensions are $1k for 60 days
      + Johnson and Wales requires and acknowledgment of gift (sale
        value minus the offer price). AS220 must assume the expense of
        the updated appraisal.
      + After closing, property will be subject to assessment and
        payment of Providence property taxes
      + Rents (1rm studio, kitchen/bath, utilities) @ $425.
        Income-capped @ $23,000

    Motion to authorize Bert Crenca as Artistic Director to execute
    an Option to purchase the Dreyfus Hotel:
      MOTIONED: Michael
      SECONDED: Keith
      Motion passed

4) Nominating Committee Report (Steve)

  * Alfred Butler, General Manager, Trinity Rep
    + Been at Trinity for 7 years
    + Bert asked him "Do you know numbers?" 
    + Now he's Treasurer, been working with Finance Committee for 3
      months.
   Motion to accept Alfred Butler to the board 
     MOTIONED: Sean
     SECONDED: Michael
     Motion passed

5) Fiscal Report (Alfred)

  * Savings in the budget of $6k for Medical Insurance for staff
  * Overall, the numbers look good
  * AS220 has its books in pretty good shape
  * Sean: Board needs to approve budget
  * Steve: need to have Annual Meeting in November to approve new
    slate of officers and approve budget

    Motion to postpone annual meeting until November
    Michael: MOTIONED
    Jonathan: SECONDED
    Motion passed

    Motion to approve the 04'-'05 budget
    Michael: MOTIONED
    Alfred: SECONDED
    Motion passed

6) Director's Report (Bert)


  * Rose is taking over Sam's position
    Rose: University of Illinois, Political Science Major,
          Union Organizer
          Bilingual
  * Things are going really well
  * Staff/stipend positions are defined as a one year program
    + We have ended up with people staying much longer (3 years)
    + Phasing in a performance-based contract with DCYF
    + This will involve deliverables and assessment metrics
    + Funders want to see young people stay for no more than a year.

  * Ali: She came out of Parsons, working on a project (standalone
    book about art and community building) for the past two years, and
    has been researching AS220 from afar for 1 year.
    
    Ali has joined AS220, in a communications and development role

  * Kim Kazan has taken over the cafe
     + New menu
     + things are brighter
     + lots of enthusiasm

  * Jeffrey (Geoffrey?) will be booking shows for AS220
    + used to run Quiet Music Series

  * "Dropped all the Vista stuff"
  * Hiring for a few positions very carefully
  * Feeling really confident about where we're headed
  * Still getting all the $$$ in place for the buildout
  * Board members need to make a committment to the Capital Campaign
  * Shawn is handing out packets for board members for sending
    solicitations to possible funders
  * Exploring creating a committee, Capital Campaign Advisory, for
    helping the Capital Campaign with connections, making
    introductions.
  * 20th Anniversary in August
    + Want to do something better than the Fools Ball
    + Bring back people who have connected with AS220
    + Be good to raise some money around that.
    + Considering retiring Fools Ball, replacing it with another event
  * Kudos to Manny--his reputation has really helped us with banks
  * As the staff takes on more responsibility, we are going to need to
    start looking at raises, retirement funds, and other compensation.
    + Michael and Marlaine are interested in joining a committee to look
      into this.

7) Adjourned at 7:22
  MOTIONED: Alfred
  SECONDED: Myron
  SO MOVED