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MINUTES AS220 Board of Directors Meeting 1998/11/10
Members absent: Staff present: Guests present: (1) Call to orderDennis diBattista called the meeting to order.(2) Secretary's BusinessOn a motion by Steve Durkee, seconded by Laura Travis, the board unanimously VOTED to approve the minutes of the meeting of 1998/10/13. (3) Commercial LeasesBert reported that John Kelly had reviewed the tenants' comments on the lease documents prepared by AS220. Splinters and Roberto concurred with the terms offered but Muldowney's wanted a longer term (seven years) on their lease. After some discussion, the board agreed that it was most desirable to keep a shorter term on the Muldowney's lease in order that AS220 have more options with regard to future disposition of the property. Bert noted that Muldowney's does not use all the basement space under its units, and that AS220 was negotiating for use of some of that space for its own needs. (4) Residential TenancyLaura Travis reported that a vacancy on the third floor was expected in December, and that a Selection Committee needed to be empaneled. Eric Suggs volunteered to serve as board representative on the Selection Committee.(5) Committee Structure & FunctionsDennis gave a summary of the proposed structure of committees and their respective duties as they resulted from suggestions at the board retreat and a series od weekly discussions held between the meetings of 10/13 and 11/10 (see summary as printed in the Agenda). The structure and duties were adopted as outlined, and board members were invited to volunteer for committee assignments.(6) DevelopmentSheri van Antwerp reported on the logistics and concept for this year's upcoming Membership Drive. The mailer will take the form of a comic-strip exposition of AS220's mission/programs/initiatives which will entertain people so much they will feel compelled to join.(7) Financial CommitteeThe Financial Committee must prepare for the annual audit. Sean Daly will make a presentation at the next board meeting.(8) Miscellaneous BusinessBert reminded the board about the upcoming program at the Training School on 11/12 with which AS220 had helped. He reported that the Kristin Hersh, John Modjeski, and Soundchex shows were very successful both artistically and financially, and the darkroom is thriving as well. Joe Auger will be leaving his post as chief A/V tech/ volunteer coordinator. Geoff Griffin has been named to the position of communications director established with funding from the Lila Wallace/Reader's Digest grant. After much negotiation, it appears that the state Department of Vocational Rehabilitation is ready to provide funding for a project involving adaptive technologies for improving access to EDP equipment and services. Specially outfitted computer equipment will be installed in the Cafe and Jeff Mello will be trained to operate it and teach others how to use it.Bert and Vinnie Marzullo described the collaboration between AS220 and VISTA to devise innovative ways to use VISTA funding to create staff support for arts organizations. Now that seven positions have been instituted for people working for or through AS220, we are eligible for around $15,000 in funding to support administrative overhead. Vinnie told the board that he is prepared to apply for additional federal funding to create a total of 20-25 positions for people to work for arts-related institutions or projects across the state, if AS220 will agree to administer the program (which will provide additional funding as well for administrative overhead). In general the board was enthusiastic about the potential benefits this could have for AS220 and the state arts community, but was also concerned that the commitment could be a drain on staff resources, especially at this crucial time in the organization's evolution and growth. Both AS220 and VISTA will continue to investigate the implications of this proposal. On a motion by Sean Daly, seconded by Steve Durkee, the board unanimously VOTED to express its gratitude to Vinnie Marzullo and VISTA for its service to and support for AS220. (9) AdjournmentOn a motion by Steve Durkee, seconded by Sean Daly, the board unanimouslyVOTED to adjourn the meeting.
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