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MINUTES AS220 Board of Directors Meeting 1998/03/10
Members absent: Staff present: (1) Call to OrderLucie Searle called the meeting to order.(2) Secretary's BusinessThe Secretary apologized for not having the minutes of the previous meeting ready.(3) Financial CommitteeOn account of the Treasurer's absence, no report was made.(4) Fools BallStaff reported that thanks to the tremendous effort made by the Friends committee this year, the Fools banquet was expected to be a sell-out. Clean-ups at Erminio's studio were scheduled for March 15 and 21 and decorating on April 1.(5) Lease CommitteeJohn Kelly presented Shawn Wallace's report on the deliberations and recommendations of the Lease Committee (see copy).On a motion by Alan Addison, seconded by Eric Suggs, the board unanimously VOTED to accept the report of the Lease Committee and to implement the recommendations in the report. John Kelly recommended that the lease terms be staggered, and the board concurred with his suggestion. (6) Artistic Director's Report(A) Contract ServicesBert reported that, in accordance with a suggestion by Manny Vales, successful efforts had been made to solicit better services and/or rates from outside service providers, viz. insurance and accounting/auditing. Our current insurance agent Richard Blackman under-bid his previous rates, and it was decided to remain with him. Bert noted some displeasure with the performance of our auditor over the past year or two. A proposal has been submitted by the CPA firm of James N. Nadeau & Company to conduct the annual audits for fiscal 1998, 1999, and 2000. On a motion by John Kelly, seconded by Laura Travis, the board VOTED to authorize the treasurer and artistic director to review the proposal for accounting services from James N. Nadeau & Company, and to engage the firm if it appered to be in the best interests of AS220. The vote was ten in favor, none opposed, and Steve Durkee recused himself from the vote. (B) The cocktail reception for City Council members was a success. (C) The CDBG grant request for $100,000 is completed. (D) The Lila Wallace Foundation has invited AS220 to apply for a grant. The grant application is due May 15. (E) Active planning for the Capital Campaign is on hold, pending response on the disposal of our request for a NEA planning grant. (F) AS220 has sent a letter to Faye Saunders indicating our possible interest in the Empire branch building of Citizens Bank. (G) Application for a grant for $19,000 for technology improvements has been submitted to Bell Atlantic. (H) Youth In Action Bert reported on the dynamic and successful programming and activities of the Youth In Action program. He proposed to provide them with the vacant studio lately occupied by Keith Munslow rent-free for ten months to support their endeavors. Laura Travis sopke adamantly against giving up any more studio space at AS220 without a plan to replace it in the foreseeable future. On a motion by Steve Durkee, seconded by Eric Suggs, the board VOTED to invite Youth In Action to occupy the studio formerly used by Keith Munslow for one year. The vote was nine in favor, Laura opposed, John Kelly abstained. On a motion by John Kelly, seconded by Steve Durkee, the board unanimously VOTED to place the following stipulations on the offer to Youth In Action: (1) that there be no out-of-pocket expenditures by AS220 for Youth In Action overhead; and (2) that the free rent be identified as and understood to be "seed money" provided to help the young organization get running. (I) Retreat In light of the discussion over Item H, and as a potentially useful prelude to the preparation of the Wallace Foundation grant proposal, the board came to the consensus that it was vital to schedule a retreat sometime in April. John Kelly, Lucie Searle, and Manny Vales were appointed a committee to plan for a retreat. (7) AdjournmentOn a motion by Steve Durkee, seconded by John Kelly, the board unanimouslyVOTED to adjourn the meeting.
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