MINUTES
AS220 Board of Directors Meeting -- 1996/01/16Members present:
Lucie Searle, Laura Travis, Sean Daly, Robert O. Jones, Keith Munslow, David Newton, Madolin Maxey, Gerry Heroux, Elizabeth Wylie, Erminio Pinque
Members not present:
Dennis diBattista, Richard Welch, Susan Detrie Souve, Steve Durkee
Staff present:
Bert Crenca, Sheri van Antwerp
Guests present:
Steve Dubois
(1) Lucie Searle made a few introductory remarks to open the meeting.
(2) Review and passage of the minutes of the November meeting was postponed.
(3) Sean Daly reported on behalf of the Finance Committee. AS220 had a shortfall in December and shortfalls can be expected for February and March, until our major fundraiser, the Fool's Ball, at the end of March. Revenue from programming and the cafe was down, presumably due to massive snowfalls, and one tenant was behind in rent. Major expenses included a Christmas bonus for staff and payments owed to the Workmen's Compensation Commission. Paperwork for the city's assumption of payment of the loan from the RIHPHC was executed improperly and had to be redone, causing additional delay in resolution of that issue. Fleet Bank has agreed to a fixed rate of 7% on their loan until 1999.
(4) Two vacancies will be occurring on the third floor and the Selection Committee is being convened, under the supervision of Richard Goulis, to see to filling those vacancies. Bert reported that there has been an ongoing problem with housekeeping on the third floor, and he requested authorization to raise the rents for apartments, as they become available, to build a reserve that could be used to hire someone to do basic housekeeping chores. On a motion by Elizabeth Wylie, seconded by Madolin Maxey, the board
VOTED that the Artistic Director be authorized to raise the rents for rooms on the third floor, as they become open, for an amount up to but not more than ten dollars per month.
(5) Bert ran through the items enumerated in the Staff Report (see copy). Board members received a reminder to pay up their membership dues. Preparations for the Fool's Ball are the numero uno priority right now. The staff and officers stressed the need for board members to actively sell tickets, especially the $75 ones, and a goal was set for each board member to sell two $75 tickets. There was some discussion about whether to proceed with an auction as a ball event this year. Several speakers noted that the auction has never particularly been a programmatic or financial success, but several other speakers maintained that the auction could be organized and presented in a manner that would make it both great fun and lucrative. Laura, Madolin, Keith, Steve Dubois, and Sheri formed a subcommittee to plan the auction, and Robert O. offered to forage for objets. In addition to the items in the written report, Bert reported yet again on the ongoing situation between NEAT and NEFA.
(6) Lucie Searle raised the possibility of holding a board retreat to develop a sense of long-range organizational goals. She suggested the theme "AS220/2000" for this endeavor. The board generally agreed that it was a good idea to investigate pursuing this further.
(7) As a gesture enabling the secretary's obsessive/compulsive proclivities, on a motion by Laura Travis, seconded by Keith Munslow, the board
VOTED to reconfirm the election of Elizabeth Wylie, David Newton, and Erminio Pinque to the board of directors.
(8) The next board meeting was scheduled for Tuesday, February 13.
(9) On a motion by Sean Daly, seconded by Laura Travis, the board VOTED to adjourn the meeting.
Recorded and submitted by
Robert O. Jones
Secretary
AS220 Board of Directors Meeting -- 1996/01/16 page 2